A leading US-based financial services firm is seeking a team assistant in our Hong Kong office to support a team of portfolio managers. The mandate of the role is to leverage the investors’ time, and the ideal candidate would be an organized, proactive professional who enjoys multi-tasking in a busy team environment.
JOB RESPONSIBILITES
- Proactive calendar management and extensive logistical coordination of meetings with various constituencies (e.g. setting up internal & external conference calls/meetings, logistical planning.
- Diligent telephone coverage with gate-keeping expectations.
- International travel itineraries and arrangements including travel visa coordination.
- Organizing corporate investor conferences and roadshows.
- Completing expense reports, handling daily mail, file systems, and coverage of phone lines.
- Producing various materials including daily reports, market data information, meeting prep packets, research materials, etc.
- Helping to coordinate the production of presentation books, including collating and binding presentations.
- Arranging and orchestrating client meeting materials, daily reports, market data information, meeting prep packets, research materials, etc.
- Providing back-up for other department support positions as needed.
- Assisting with ad-hoc projects or other duties as assigned.
JOB REQUIREMENTS
- 5-15 years of experience, preferably in financial services and/or professional services background.
- Intellectual curiosity and willingness to learn.
- Advanced proficiency in MS Office (Word, Outlook, Excel, & PowerPoint). Knowledge of Bloomberg, Factset, and/or desk-top publishing tools will be an advantage.
- Effective interpersonal and communication skills.
- High level of reliability, professionalism, and discretion.
- Strong team ethic and ability to work independently.
- Outstanding service orientation and proactive problem-solving skills.
- Excellent organizational, multi-tasking, and prioritization abilities.
- Strong detail orientation and work quality.
- Ability to work under pressure, tight deadlines, and to accommodate last-minute changes.
- Positive, flexible, and can-do attitude.
- An undergraduate degree is strongly preferred.
- Language fluency in English and Cantonese is required; fluency in Mandarin will be viewed favorably.
