Rod & Staff Recruitment

Executive Assistant

Our Client is a world-leading investment management firm with offices in more than 50 countries. They are looking to hire an experienced Executive Assistant who is energetic, takes initiative and a great team player to support their team of investment professionals.


  • Calendar management and extensive logistical coordination of meetings
  • Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly
  • Coordinate international travel arrangements including visa, prepare itineraries, plan logistics, and submit expense reports
  • Arrange and co-ordinate meetings, conferences and events
  • Prepare client meeting materials, daily reports and other documents
  • Ad hoc projects according to needs


  • Minimum 8 years’ experience in financial services and/or professional services background
  • Excellent work management and time management skills
  • Highly organised with effective time management
  • Strong detail orientation and work quality
  • High sensitivity to deal with internal senior management and important external business partners
  • Ability to build strong relationships with the team, communicate effectively with internal and external parties
  • Strong interpersonal skills and comfortable engaging at many levels
  • Proficiency in MS Office (Word, Outlook, Excel, & PowerPoint). Knowledge of Bloomberg, FactSet, and/or desk-top publishing tools will be an advantage
  • Excellent oral and written communication skills in English, Mandarin and Cantonese
  • Bachelor’s degree or above
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Finding Fit

Finding Fit

Initial Interviews and Matching



Job offer and Closing the deal